Office of the Registrar

The following policies apply to Anderson College of Business and Computing, Regis College, and Rueckert-Hartman College for Health Professions. Students are advised, however, that when policies exist in an academic program or department that differ from the general policies, the program or department policy listed in the appropriate section of this Catalog takes precedence.

Changes in Programs, Courses and Services

The University reserves the right to terminate or modify program requirements, content, and the sequence of program offerings from one academic term to the next for educational reasons it deems sufficient to warrant such actions.

Further, the University reserves the right to terminate programs, courses or services from time to time for financial or other reasons it determines warrant such action. The content, schedule, requirements, and means of presentation of courses may be changed at any time by the University for educational reasons that it determines are sufficient to warrant such action. Programs, services, or other activities of the University may be terminated at any time due to reasons beyond the control of the University including, but not limited to, acts of God, natural disasters, destruction of premises, labor disturbances, governmental order, financial insolvency, or other reasons or circumstances the University determines warrant such action.

The course descriptions contained in this Catalog are based upon reasonable estimations and projections of faculty qualifications and availability, and other appropriate educational considerations. The matters described are subject to change based upon changes in circumstances on which these projections were based as deemed necessary by the University to fulfill its role and mission, meet accreditation standards, and for other reasons described above.

Changes in programs, courses and services are applicable to degree plans and other programmatic plans.

Course Availability

Regis University does not guarantee that courses will be offered at the same campus location or in the same learning format as they were offered for a previous academic period. A course is subject to cancellation if the minimum student registration for that course is not met.

Student Responsibility

Each student is personally responsible for information in this section. Failure to read and understand these regulations does not relieve a student of responsibility. Further, any announcements concerning academic regulations or programs published in this Catalog are binding on all students.

Academic advising is provided to assist students in planning their academic programs. Advisors are not authorized to change established policy of the University. Students are solely responsible for ensuring that their academic programs comply with the policies of the University. Any advice that is at variance with the established policy must be confirmed by the appropriate dean’s office.

Transfer/Competency-Based Credit

Transfer credit is awarded for course work (undergraduate and graduate) completed at other colleges and universities that are accredited by a regional accrediting association. The seven regional accrediting associations are:

• Higher Learning Commission (HLC)
• Middle State Commission on Higher Education (MSCHE)
• New England Association of Schools and Colleges, Commission of Institutions of Higher Education (NEASC-CHIE)
• Northwest Commission on Colleges and Universities (NWCCU)
• Southern Association of Colleges and Schools, Commission on Colleges (SACS-COC)
• Western Association of Schools and Colleges, Senior College and University Commission (WASC-SCUC)
• Western Association of Schools and Colleges, Accrediting Commission for Community and Junior Colleges (WASC-ACCJC)

Undergraduate Transfer Credit

An official evaluation of undergraduate transfer credit will be completed only after all admissions requirements have been met, formal admission to the University has been granted, and the student has submitted the required official credentials. Any evaluation of transfer credit completed prior to meeting all these conditions is considered unofficial.

A maximum of 90 semester hours may transfer to Regis University. Quarter hours are converted to semester hours by using a 3:2 ratio.

Undergraduate transfer is accepted only for courses in which a grade of “C-” or better is earned. Pass (P) grades are eligible for transfer if the P grade is equivalent to a C- or better. Course work is evaluated on a course-by-course basis. Transfer course equivalency is based on a review of the course description from the originating institution and are equated to a Regis course whenever possible. Otherwise, acceptable transfer courses are assigned an appropriate department prefix and course level as assigned by the originating institution (upper division ‘UD’ or lower division ‘LD’). Additional information such as a syllabus may be required if an equivalency cannot be established by the course description.

Technical credit from a regionally accredited or some nationally accredited institution may be evaluated and accepted as general elective credit. Technical credit is defined as college-level credit in the practical, industrial or mechanical arts or the applied sciences. A maximum of 24 semester hours of Technical Occupational Specialty (TOS) credit are allowed to transfer as undergraduate general elective credit. Not all Regis University programs accept technical credit toward degree completion or accept the maximum of 24 semester hours.

Courses not eligible for transfer include remedial or developmental courses and college orientation courses.

Credit through Examination

Awarding of credit through exam is available through the following national standardized exams:

• College Board Advanced Placement (AP) Examinations
• College Level Examination Program (CLEP)
• DSST Exams
• International Baccalaureate Program (IB)
• Sophia Learning
• Straighterline

A complete list of exams, passing scores required, and Regis equivalencies and/or placement can be found at https://www.regis.edu/admissions/how-to-apply/incoming-freshmen/college-credit. Minimum scores required for awarding of credit and/or placement is established by the University.

Note: Students in Regis College require both their advisor and Dean approval to take CLEP exams. Students can replace no more than two lower division courses with CLEP credit. Since the Regis College core curriculum emphasizes prolonged classroom interaction in a semester-long format, CLEP credit earning options are not encouraged.

Military Credit

Military training and Military Occupational Specialty (MOS) credit is awarded based on recommendation from the American Council on Education (ACE) Guide for Educational Experiences in the Armed Services. Students are awarded four semester hours of physical education credit for completing basic training and two semester hours of military science credit for a minimum of two years of service in any branch of the military. Students can request a military transcript through the Joint Services Transcript system or from the Community College of the Air Force.

Business and Industry Training

Business and Industry training credit can be awarded based on recommendations by the American Council on Education (ACE) National Guide to College Credit for Workforce Training and the National College Credit Recommendation Service (NCCRS). Students can request a transcript through Credly.

Graduate Transfer Credit

Graduate transfer is accepted only for courses in which a grade of “B-” or better is earned. Pass (P) grades are eligible for transfer if the P grade is equivalent to a B- or better. Quarter hours are converted to semester hours by using a 3:2 ratio.

A maximum of six semester hours may be awarded based on recommendations by the American Council on Education (ACE) National Guide to College Credit for Workforce Training or by the American Council on Education (ACE) Guide for Educational Experiences in the Armed Services. The credit must be recommended for graduate-level credit and must be appropriate for graduate degree requirements.

Of the total semester hours required for any one of the graduate degree programs, no more than 20% of the total semester hours required may include transfer or competency-based course work or course work included in a previously earned graduate degree from a transfer institution or from Regis University.

After careful review of the graduate course content, transfer credit is approved by the dean or designee of each graduate program. Only credit completed within the last ten years is eligible for transfer consideration. Transferable graduate work is equated to Regis courses when possible.

Graduate degree programs may have more restrictive or more specific transfer credit policies in addition to the general policies stated above. Specific transfer policies appear in the appropriate graduate degree section of this Catalog.

Unit of Credit

The unit of credit at Regis University is the semester hour. Throughout this Catalog, references to “hours” of University credit or “credit hours” are intended to denote semester credit hours unless otherwise clearly noted.

Credit Load

Refer to the appropriate college section for policies and procedures on course overload.

Class Level

Undergraduate class level is determined by the number of semester hours completed as follows:

Coursework in progress is not used when determining current class level.

Course Numbering System

Standardized course numbers used by Regis University according to academic rigor of the course are distributed in the following ranges:

Additional course number designations are applied to courses that have specific content for undergraduate and graduate work. The following numbers and descriptions apply to courses that meet this requirement:

Course Prefix Designation

In addition to the number identifying where a course fits within a discipline, each course is assigned a prefix that identifies the appropriate discipline, field, or department. For example, the numerical designations for courses in Chemistry are preceded by CH, in English by EN, and in Religious Studies by RS.

Add/Drop

Students may add/drop courses through the end of the published add/drop period for each term/semester online through the Ranger Portal. When students drop a course within the add/drop period, the course does not appear on the transcript and tuition charges are credited to the account. Course may not be added or dropped after the final day of the designated add/drop period. See withdrawal process listed below.

Each student is responsible for completing, dropping, or withdrawing from all courses listed on his or her schedule. The schedule is retained in the Office of the Registrar, on the database system, and on the Ranger Portal. Credit is given only for courses that appear on the schedule. Students who are registered and fail to attend receive a grade of “F” for the courses.

Class Attendance

Students are expected to make every effort to attend all class meetings. Attendance standards for individual courses are established in writing by the instructor at the first class session. Students unable to attend the first class must contact the instructor ahead of time. Students who never attend a class are not automatically dropped from the course. Students are responsible for dropping courses and failure to do so will result in a tuition charge for the class and a failing grade.

Attendance at Final Examinations/Class

Final examinations may be given at the end of each academic period. Students who miss a final examination, or who fail to submit all required work without a justifiable excuse, are awarded a grade based on all course requirements. Students who are unable to take a final examination or complete final course requirements for a valid reason (i.e., circumstances beyond the student’s control) must request in writing to the instructor a grade of incomplete (I). The “I” grade must be removed within a specified period of time or the alternate grade is assigned. More information can be found under the “Grading” heading in this section of the Catalog.

Withdrawal

Students are permitted to withdraw from an individual course, from all courses for an academic period, or from their program. The official date of withdrawal is the day the withdrawal form is submitted and/or received by the Office of the Registrar. The student receives a grade of “W” in the course. The grade is reflected on the transcript but not calculated in the grade point average. The date of withdrawal is used to determine the rate of refund (if applicable). Add/drop and withdraw dates can be found on regis.edu and under the Academic Calendar Heading in this catalog. Tuition only (not fees and books) is refunded in accordance with University policy. Tuition refund information can be found under the “Tuition Refunds” heading in the General Information/ Student Accounts section of this Catalog. The withdraw process varies by college.

Anderson College of Business and Computing, School for Professional Advancement, and Regis College

Traditional Students

Total Withdrawal

Traditional students who withdraw before the end of the published withdraw period for a semester must complete the Total Withdraw Form on the Ranger Portal. The Dean of Students has a conference with any withdrawing student and authorizes withdrawal only after determining that the student has met financial and other obligations. Students who withdraw with proper authorization receive a grade of ‘W’ in each course for which they are enrolled at the time of withdrawal. Students who withdraw without giving proper notification of their intention to withdraw receive a grade of “F” in all courses in which they are enrolled during the semester of withdrawal.

Withdrawal from a Course

The withdrawal period begins the day following the add/drop period and ends at the point at which approximately 75% of the course has been completed. A student who wishes to withdraw from a course or courses prior to the published final withdrawal date for the semester can access the on-line Course Withdrawal form on the Ranger Portal. The official date of withdrawal is the day the form is submitted to the Office of the Registrar. The student should print and retain his/her copy of the withdrawal form until the grade is verified.

Post-traditional/Online Students

Students are permitted to withdraw from an individual course, from all courses for an academic period, or from their program without academic penalty. Students may withdraw from a course(s) for the current term beginning the first business day following the add/drop deadline through 75% of the term. The course withdrawal form is available online through the Ranger Portal. To withdraw from a program, students should contact his/her academic advisor.

Rueckert-Hartman College for Health Professions

Withdrawal from the Program

A student who chooses to withdraw from the program must give written notice of this decision to the appropriate program director or department director. Withdrawal from the School of Physical Therapy is not allowed in the last three weeks before the end of semester without an override from the dean. Overrides will only be considered for documented medical conditions. Any student who withdraws according to these procedures may be readmitted without reapplication and review if the following conditions are met:

• The student was in good academic standing before the withdrawal;
• The student returns to the program within one calendar year of the withdrawal;
• There are no outstanding requirements from the Loretto Heights School of Nursing Student Affairs Committee (undergraduate nursing students only).

If these conditions are not met, the student must reapply to the program and be accepted for readmission. Initial acceptance into the program does not guarantee readmission. Also, readmission does not guarantee an uninterrupted sequence of course work.

Students in the School of Pharmacy and the School of Physical Therapy must submit a written request for readmission to the appropriate dean. Additionally, students may be required to pass a competency exam verifying retention of previous course material.

Withdrawal from a Course

Students may withdraw from a course with the approval of their academic advisor and/or the appropriate department director. Traditional, Accelerated and CHOICE nursing students start the withdraw process through their academic advisor. All other students may submit the course withdrawal form available on line through the Ranger Portal.

Special Registration

Special registration requests are not available on the Ranger Portal.

Independent Study

Independent Study is individually supervised research under the direction of a faculty member in a discipline or topic of study not covered in a scheduled course. Approval and registration must occur prior to the add/drop deadline. The course number generally used is 490/4900 for the undergraduate level and 690/6900 for the graduate level.

Special Study

Special Study is defined as a normally scheduled course that is not available at a time or location feasible for timely completion of graduation requirements. The course prefix, number and title are the same as the regularly scheduled course. Course requirements are met under the supervision of a faculty member who is approved to teach the course.

Extended Study

Extended Study provides a means for students to earn one semester hour in addition to existing credit value for a course. The course prefix, number, and title are the same as the course listed in the Schedule of Courses. Extended Study requirements are met under the supervision of a faculty member who teaches the course.

Upper Division Registration

Traditional freshmen and sophomores are permitted to take upper division courses only if they have completed the prerequisites for the course and if they have obtained the permission of the instructor of the course.

Course Audit

Prior to graduation, students desiring to participate in a course for personal enrichment and exploration are permitted to audit a course with written permission from an associate dean or designated administrative staff/program director. Students are expected to participate in the course by maintaining normal attendance and completing course assignments but are exempt from assigned tests. Students receive an “AU” grade with no credit earned and are charged the regular tuition rate. Some programs do not permit auditing.

Students should contact the appropriate program for information and permission regarding the audit option. The audit option must be selected by the add/drop deadline.

Grading Information

University-Wide Course Grading System

The table that follows lists grades, grade points and grade descriptions used for all courses at Regis University. When grade descriptions differ for undergraduate and graduate courses, the undergraduate grade description is listed first with the graduate grade description following the forward slash (/).

Where no grade points are indicated, the grade does not calculate into the grade point average.

Pass/No Pass Grades

Pass/No Pass (P/NP) grading is available for courses with regular grading for traditional undergraduate students in the Anderson College of Business and Computing, Regis College, and Rueckert- Hartman College for Health Professions students in the Traditional Nursing program. In some graduate programs, selected courses permit P/NP grading. All Veterans must contact the certifying official in the Office of the Registrar before registering for a course on a Pass/No Pass basis.

Traditional and RHCHP Traditional Nursing Students Only

• The P/NP option is available to undergraduate students who have completed 30 hours of graded coursework. Transfer students must have completed 20 hours of graded coursework at Regis University before they may exercise the P/NP option. Students on academic probation are not encouraged to take courses (with the exception of remedial courses) on a P/NP basis, but may do so with the approval of the appropriate dean.
• The P/NP option may be exercised for only one course each semester, and the total number of hours that may be taken on a P/NP basis for credit at Regis is limited to 18 semester hours.
• The P/NP option may be exercised for only two of the Core studies course requirements. Also, the option cannot be used for courses in the area of the major or minor, except for experiential courses such as field experience, approved by the individual departments or divisions, and for student teaching courses in the Education department.
• If a student changes his or her major and has already taken a required lower division course in the new major area on a P/ NP basis, the course meets the requirement. Upper division courses are evaluated by the department or division as to whether or not the course(s) should be accepted.
• To register for a course on the P/NP basis, the student must complete and submit a P/NP form on the Ranger Portal, properly completed, no later than the last day of the withdrawal period for the semester. This required form is in addition to the regular registration forms. After the last day of the withdrawal period, a student may not request a grading change for the course.
• The minimum passing level for undergraduate courses taken on a P/NP basis is a “C.” The student receives appropriate hours of credit toward graduation for a “P” grade, but that grade is not calculated in the grade point average. The student does not earn credit hours for an “N” grade, nor is that grade calculated in the grade point average.
• Students enrolled in experiential courses under the P/NP option (e.g., field experience course in accounting, business administration, economics, psychology, sociology, etc., and student teaching courses in education) are eligible for the Dean’s List provided they are enrolled for a total of 15 or more hours, of which 12 are graded hours.

Grades of Incomplete

A grade of Incomplete or “I” denotes that the required work for the course is incomplete due to unforeseen circumstances. Unforeseen circumstances mean, for example, that an accident, an illness, a death, or a major life transition has occurred. This grade is awarded at the discretion of the instructor and is submitted with an alternate grade (i.e., I/D, I/F).

A student must submit a written request (or school form) to the instructor that an Incomplete grade be assigned. The length of time and the remaining requirements to complete the course are determined by the instructor; however, the maximum length of time for completion is the end of the following semester. Summer semester does not apply to Regis College/Traditional Nursing students. Faculty will notify students in writing of the approval/denial of their request and provide instructions and guidelines required to resolve the Incomplete grade.

If coursework is not completed by the end of the next applicable semester and a grade change form submitted by the instructor, the Incomplete grade reverts to the alternate grade assigned by the instructor and is calculated in the grade point average. Some programs have restrictions on alternate grade assignment, so students should refer to the appropriate program or department section of this Catalog for specific information.

Due to rare circumstances, a student may request in writing that an extension of the Incomplete grade be granted. The extension must be approved by the academic dean or his/her designee for the respective program/school.

Consequences of an Incomplete Grade

• Teacher licensure/certification or any graduation completion postings cannot be recorded on the academic transcript until Incomplete grades are changed and a set grade point average is calculated.
• Army regulations require that students receiving tuition assistance complete coursework within 60 days of when the Incomplete is assigned. Some corporations may not reimburse tuition monies if the grade of Incomplete is assigned.
• Students already on academic probation who receive an Incomplete grade will be continued on probation.
• Students who are receiving financial aid and receive an Incomplete grade will be subject to review and may be placed on Financial Aid suspension.

Grade of In Progress (“IP”)

In Progress “IP” grades may be assigned to students in a graduate-level capstone project/thesis course where it may be appropriate for a student to take longer than the academic period provided for assignment completion. If the course instructor agrees that the student should be given additional time, an “IP” grade may be assigned. The student can be granted a period of up to 24 months to complete the required assignments. The grade recorded on the student’s record is “IP/F” or “IP/N” depending on whether the grade for the course is a letter or Pass/No Pass grade. If the student does not complete the assignment within the 24 month period, the “IP” grade reverts to the alternate “F” or “NP” grade. The decision on the completion deadline is determined by the instructor in consultation with the student; however, the final decision is made by the instructor. Some graduate degree programs may have a more restrictive maximum completion time for an In Progress grade. More specific policies may appear in the appropriate school section of this Catalog.

The student is not officially registered during the period of the “In Progress” unless the student is officially enrolled in other courses and, therefore, may not be eligible for financial aid or other benefits during the “In Progress” period.

“IP” grades will be assigned only for the graduate-level capstone courses where a project or a thesis is the primary output of the course. In Progress is not appropriate for other courses where there is a definitive end date. In those cases the appropriate grade is Incomplete.

Repeat Grade Improvement Option

Students have the option of improving a grade earned in a course at Regis University by repeating the same course at Regis. The following guidelines apply:

• Regardless of whether the repeat grade is higher or lower than the original grade, the last grade earned is the grade for which credit is awarded and grade points are calculated in the grade point average. All previous grades are replaced with an (R) notation and the hours are recorded as zero (0.00) with a repeat notation indicating that the course has been retaken.
• Courses taken for grade improvement must be taken with the same grading option (i.e., letter grading versus Pass/No Pass) when repeated.
• If a student withdraws from a course being taken for a repeat grade, the original grade remains on the transcript and a grade of “W” is posted to the transcript for the second course.
• The Repeat Grade Improvement Option applies only to grades earned at Regis University from the fall semester 1972 to the present.

The Repeat Grade Improvement Option may be exercised only while the course requested for repeat remains active in the University’s curriculum. Substitutions of similar or revised courses for the original course are not allowed. Upon graduation the Repeat Grade Improvement Option is no longer available for that educational intent.

Course Repeatability

Except under the grade improvement option, courses cannot be repeated. It is ultimately the responsibility of the student to assure that courses are not erroneously repeated. Should a course be erroneously repeated, the last entry is the only one for which credit hours are earned and grade points are calculated in the grade point average. There is no refund of tuition for courses erroneously repeated. If a course is repeated at another institution, it is considered duplicate credit and is not accepted in transfer. The Regis course remains on the student record.

Appeals of Disputed Grades

Students should refer to the appropriate college section for policies and procedures governing grade appeals.

Change of Recorded Grades

No final grade of A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, or W submitted to the Office of the Registrar can be changed unless the change has received the written approval of the appropriate academic dean or his or her designee. Once this form has been completed by the instructor, the form is submitted to the office of the appropriate academic dean or designee for approval. As of January 1, 1983, no grade may be changed after it has been on the permanent record for one calendar year. This does not include courses retaken for repeat grade improvement.

It is expected that great care and attention is given in the awarding of grades so that the need for change is minimal. It is also expected that no instructor can give a grade of “I” (Incomplete) unless unforeseen circumstances make it necessary.

Grade Reports

Only final grades are official and entered on the student’s permanent record.

Grades for all current students are available online on the Ranger Portal. Grades cannot be given over the phone or e-mailed to the student.

Under federal legislation the Family Educational Rights and Privacy Act of 1974, as amended, (hereafter “FERPA”) grades may be released to parents or other parties only with the student’s written authorization unless the parent claims the student as a dependent for federal income tax purposes and provides appropriate documentation. Release authorization is available online on the Ranger Portal under the parent menu.

Calculation of Grade Point Average (GPA)

Only grades and credits earned at Regis University are used to calculate the student’s grade point average. The grade point average is calculated by dividing the total number of grade points earned by the total number of attempted credits. Grade points earned are calculated by multiplying the number of credits for a course by the grade points associated with the grade received. Appropriate grade points for each grade awarded by the University appear in this section of this Catalog under the University-Wide Course Grading System heading. When no grade points are indicated, the grade and the credits do not calculate into the grade point average.

Academic Forgiveness (Fresh Start)

Academic Forgiveness (Fresh Start) provides previously enrolled undergraduate or graduate students who were academically unsuccessful at Regis University to re-enroll and have a fresh start by recalculating the cumulative Regis University Grade Point Average (GPA). The Academic Forgiveness Policy is not automatic or a guarantee. Additionally, Academic Forgiveness does not apply for grades within programs in which external accreditation requires specific standards for progression in the program, this includes the Doctorate in Physical therapy, Pharm D, Nursing programs, and Counseling and Family Therapy.

Academic Forgiveness may be an option available to students when:

• The program the student was previously enrolled in is no longer available.
• The previously enrolled program has changed significantly so that the Repeat for Higher Grade Option is not feasible.
• The student no longer wants to pursue their previous program but rather wants to change colleges/programs.
• The previous course work completed is such that the Repeat for Higher Grade Option would prove to be onerous.

Students who have met the following criteria may be eligible for Academic Forgiveness.

Undergraduate

• Has not attended Regis University for at least three years (from the last semester attended including a withdrawn semester).
• Has a cumulative undergraduate GPA below 2.000.
• Has returned to Regis University and is pursuing a Regis University undergraduate degree or certificate program and has successfully completed nine semester hours with a minimum GPA of 2.000.
• Is in good financial standing with the University.

Courses completed prior to the three-year absence with grades of D+, D, D- or F are eligible for academic forgiveness. Undergraduate students may elect to retain two courses with a grade of D+, D or D-. Once granted, courses designated for Academic Forgiveness cannot be reversed. Students must complete all undergraduate degree/certificate requirements including the Regis University residency requirement (i.e., thirty semester hours for an undergraduate degree). Courses applied toward a previously earned undergraduate degree or certificate at Regis University are not eligible for Academic Forgiveness.

Graduate

• Has not attended Regis University for at least three years (from the last semester attended including a withdrawn semester).
• Has a cumulative graduate GPA below 3.000.
• Has returned to Regis University and is pursuing a Regis University graduate degree or certificate program and has successfully completed six semester hours with a minimum GPA of 3.00.
• Is in good financial standing with the University.

Courses completed prior to the three year absence with grades of C-, D+, D, D- or F are eligible for academic forgiveness. Once granted, courses designated for Academic Forgiveness cannot be reversed. Students must complete all graduate degree/certificate requirements including the Regis University residency requirement (i.e., 80% of the total hours required for a graduate degree). Courses applied toward a previously earned graduate degree or certificate at Regis University are not eligible for Academic Forgiveness.

Confidentiality of Student Records

Regis University maintains an educational record for each student who is or has been enrolled at the University. In accordance with FERPA the following student rights are covered by FERPA and afforded to all eligible students at Regis University:

• The right to inspect and review information contained in the student’s educational records.
• The right to request amendment of the contents of the student’s educational records if believed to be inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights and the right to have a hearing concerning such amendment request.
• The right to prevent disclosure without consent, with certain exceptions, of personally identifiable information from the student’s educational records.
• The right to secure a copy of the University’s policy.
• The right to file complaints with the U.S. Department of Education concerning alleged failures by Regis University to comply with the provisions of FERPA.

Each of these rights, with any limitations or exceptions, is explained in the University’s policy statement, a copy of which may be obtained from the Office of the Registrar or online. The point of contact within the University for the exercise of all rights and the access to all information concerning student rights under FERPA is in the Office of the Registrar. This specifically includes, but is not limited to, the procedure for amending a student’s educational record, the procedure for filing a complaint to determine accuracy of a student’s educational record, the procedure for filing a complaint with the U.S. Department of Education, and the policy for determining which individuals within the University are “school officials” and what constitutes a “legitimate educational interest.”

The University may provide directory information in accordance with the provisions of FERPA without the written consent of an eligible student, unless it is requested in writing that such information not be disclosed. The items listed below are designated as Directory Information and may be released to any person for any purpose at the discretion of Regis University unless a written request for nondisclosure is on file:

• Name, address, telephone number, e-mail address, dates of attendance, class
• Photographs
• Previous institution(s) attended, major/minor field of study, awards, honors, degree(s) conferred
• Past and present participation in officially recognized sports and activities, physical factors of athletes (height and weight), and their date and place of birth

Current eligible students may prohibit general disclosure of this Directory Information by notifying the Office of the Registrar in writing. Situations involving non-release of Directory Information that are deemed as “extraordinary” by the student should be brought to the attention of the Registrar. Regis University honors the request for one calendar year only; therefore, the student must file the request on an annual basis. The student should carefully consider the consequences of any decision to withhold any category of Directory Information. Regardless of the effect upon a student, Regis University assumes no liability that may arise out of its compliance with a request that such information be withheld. It is assumed that the failure on the part of the student to request the withholding of Directory Information indicates the student’s consent to disclosure.

Any questions concerning the student’s rights and responsibilities regarding FERPA should be referred to the Office of the Registrar. General information and forms pertaining to FERPA may be found at www.regis.edu.

Student Name Change

Regis University maintains an educational record for each student who is or has been enrolled at the University. These records are maintained under the name submitted to the University on the Application for Admission.

Any student desiring to change his/her name on educational records must submit a Change of Name Affidavit. These forms are available online at www.regis.edu and must be notarized unless the request is made in person and photo identification is presented to a representative of the Office of the Registrar.

Transcript Requests

Transcripts of credit are available through the Office of the Registrar. Transcript ordering information is available on the Regis University website at https://www.regis.edu. Online ordering information is available at www.getmytranscript.org.

Policies and procedures governing the issuance of transcripts are as follows:

• Financial obligations to the University must be satisfied.
• Requests for transcripts must include the student’s signature for release of this confidential information. Transcript requests by fax, telephone or e-mail are not accepted.
• A transcript fee is required. Please refer to the Regis University website for current pricing.
• Current students may view grades on the Ranger Portal.

Academic Status Notations

Students in good standing have either no academic status notation on their transcript or an academic status of “Probation Removed” and are eligible to continue, return, or transfer elsewhere. A student with an academic status of probation (“Admitted on Probation,” “Probation New,” “Probation Continued”), suspension (“Suspension”), or dismissal (“Academic Dismissal”) has the appropriate notation recorded on the transcript. A student may continue or return when in a probationary academic status, but a suspended student is not eligible to return for one calendar year. A student who is expelled from the University is not eligible to return. All transcript notations are recorded within the appropriate semester from approximately 1950 to present.

Academic Probation

Academic probation is an official sanction that is applied when a student falls below the minimum acceptable cumulative grade point average for the program. Academic probation may also be applied for violations of the academic integrity policy. Refer to the appropriate College section of this Catalog for details.

Academic Suspension

Academic suspension is an official sanction that is applied when a student on academic probation fails to achieve the required minimum acceptable cumulative grade point average or other conditions established under their probation. Academic suspension may also be applied for violations of the academic integrity policy. Refer to the appropriate College section of this Catalog for details.

Academic Dismissal

Academic dismissal is an action taken by a School or College that renders a student ineligible to return to that School or College for any program of study. Academic dismissal may be imposed for serious violations of academic integrity or failure to meet the conditions of a prior academic suspension. In the case of academic suspension for grade point average, a student must have been suspended for low cumulative grade point average, been readmitted to the program on academic probation, and subsequently failed to achieve the required cumulative grade point average. Academic dismissal is recorded on the permanent academic record (transcript).

Academic Expulsion

Academic expulsion is an action taken by Regis University that renders a student ineligible to return to Regis University for any program of study. Academic expulsion may be imposed by the Provost for serious violations of academic integrity or failure to meet the conditions of a prior academic suspension.

Disciplinary Status Notations

“Disciplinary Suspension” and “Disciplinary Expulsion” are recorded on the academic transcript within the appropriate semester. Students may petition to remove “Disciplinary Suspension” from the transcript by appealing to the Dean of Students. Notification of “Disciplinary Expulsion” appears on the transcript for five years. Following that period, a student may petition the University to have this notation removed from the transcript. A student who is expelled from the University is not eligible to return.

Changes in Requirements

The reevaluation of requirements listed in this section is the responsibility of University councils and the Board of Trustees, and is subject to revision. The Regis University Catalog provisions in effect at the time of acceptance will prevail. All students wishing to transfer from one major and/or minor to another must meet all degree requirements at the time the transfer is made.

Major Declaration

By the end of the sophomore year, each traditional undergraduate student must select a major area. In some majors, even earlier decisions are encouraged. The programs in accounting, business administration, computer science, economics, education, and the natural sciences require careful planning in order to meet all requirements in four years. For traditional undergraduate students, lower division requirements must be satisfied prior to submitting a Major Declaration form to the department for approval. Major Declaration forms may be obtained from the Anderson College of Business and Computing, and the Regis College Dean’s Office and must be filed with the appropriate department.

The major indicated on the Application for Admission form and the subsequent degree plan serve as the declaration of a major for all other Regis University programs.

Definition of a Major

The major consists of a minimum of 18 upper division hours (courses numbered 400 and above) in one subject area with grades of “C-” or better required. Most major areas require additional lower division coursework and/or additional upper division coursework beyond the minimum of 18 semester hours. See requirements for specific majors in each college section of this Catalog.

Double Major

To earn a double major, all requirements for both majors must be met (including a minor if either major has a required minor in a specific area). A written and/or comprehensive examination may be required in the majors selected. When both majors are offered within the same degree (e.g., Bachelor of Arts), that degree is awarded. When a double major consists of one major from the Bachelor of Arts and one major from the Bachelor of Science, a single degree, the Bachelor of Arts and Science, is awarded. When one of the majors is offered with the Bachelor of Applied Science or the Bachelor of Science in Nursing degree (BSN), only the BASc or the BSN degree is awarded.

In all cases, both majors are recorded on the diploma and the transcript.

Baccalaureate Degree Requirements

Academic Requirements

No course in which the candidate received less than a grade of “D-” is acceptable credit for the Core Studies requirements. If a particular Core Studies course is also being used to meet departmental or major/minor requirements, the minimal acceptable grade for the course may be higher depending upon the program and whether the course is meeting lower- or upper-division requirements. Students should refer to the appropriate program or department section of this Catalog for specific grade requirement information.

In addition to the completion of the academic requirements in Core Studies or major/minor requirements, the following requirements apply to each degree candidate:

• Students must complete 120 semester hours of academic coursework in which the candidate has earned a minimum cumulative Regis University grade point average of 2.000.
• Of the 120 semester hours required for graduation, Anderson College of Business and Computing undergraduate students must complete 30 semester hours at the upper division level; students completing the post-traditional programs in Regis College must complete 18 semester hours at the upper division level; and Regis College traditional undergraduate students must complete 36 semester hours at the upper division level.
• All undergraduate degree students must complete all degree requirements within six years (72 months) from the start of their Degree Plan. Some Regis University degree programs may have more restrictive time limits on degree completion.
• No course in which the candidate received less than a grade of “D-” is acceptable credit toward fulfillment of degree requirements.
• All undergraduate students are required to complete a minimum of 30 semester hours at Regis University.
• Traditional undergraduate students are expected to complete their final 30 semester hours prior to graduation at Regis University.
• Student must complete a major consisting of a minimum of 18 hours of upper division coursework in one subject area unless an interdivisional or flexible major is involved. A major is intended to provide organization, intensive work, and a comprehensive understanding of one field of knowledge.
• A minor is optional except for majors that require a specific minor. If a minor is chosen, the minor area is selected in consultation with the major advisor and consists of a minimum of 12 upper division hours in one subject area. Some minor areas may require additional lower division credit hours and/or additional upper division credit hours beyond the minimum 12.
• No course in which the candidate received less than a grade of “C-” is acceptable credit for meeting upper division major or minor requirements. Some programs or departments require a grade of “C-” or better in the lower division requirements in the major.
• A transfer student must complete a minimum of half of the upper division hours in the major area and half of the upper division hours in the minor area at Regis University. (Exceptions to this policy are noted under “Departmental Regulations” in the department sections of this Catalog.)
• Any course(s) taken toward fulfillment of major requirements may also count toward fulfillment of the Core Studies requirements. A single course cannot, however, satisfy two Core Studies requirements.
• Upper division courses required to meet one major or minor cannot be counted toward a major or minor in another discipline except under the following conditions:
  • In the event that the upper division requirements for a major exceed 18 upper division hours, those excess hours may also be applied to another major or minor.
  • In the event that the upper division requirements for a minor exceed 12 upper division hours, those excess hours may also be applied to another major or minor.

  Concurrent Baccalaureate Degrees

  Occasionally, students are interested in earning two concurrent baccalaureate degrees at Regis University. The student must select one of the degrees as the first or primary degree. After admission to the primary program, the student must submit a written request for admission to the academic dean of the second program. If the dean approves the admission, that dean is responsible for notifying the dean of the primary degree program, the Office of the Registrar, and the student. Generally, the student completes the Core Studies requirements for the primary degree. If the second degree is offered from a college other than that offering the primary degree, the academic dean of the second college may require additional coursework to meet Core Studies requirements.

  Major requirements for both degrees must be fully met. One-half of each major and one-half of any minor (if required by the major or if one is chosen) may be transferred to Regis upon entrance. All prerequisites and lower division requirements for the chosen majors and/or minors must be satisfied. Generally, courses utilized to meet upper division major requirements of one baccalaureate degree cannot be double counted to meet upper division major hours required for another baccalaureate degree unless the upper division hours are in excess of 18 hours. If necessary, substitute courses are designated by the appropriate academic dean. Each candidate must complete a minimum of 30 hours of residence at Regis for each degree. A minimum of 158 total credit hours is required to earn two degrees concurrently. In all cases, two diplomas are awarded and both degrees are recorded on the transcript.

  Additional Baccalaureate Degrees

  Changes of professional objective or special interests occasionally require attainment of a subsequent degree for individuals who have already completed a baccalaureate degree. Applications for admission to undergraduate study for an additional bachelor’s degree must be submitted to the appropriate admissions office.

  The previously earned baccalaureate degree must be from a regionally accredited institution. Additional coursework in Core Studies requirements, including philosophy and religious studies, may be required. Major requirements for the additional degree must be fully met. One-half of each major and one-half of any minor (if required by the major or if one is chosen) may be transferred to Regis University upon entrance. All prerequisites and lower division requirements for the chosen major and/or minor must be satisfied. Courses utilized to meet upper division major requirements of the previously earned baccalaureate degree cannot be double counted to meet upper division major hours required for an additional baccalaureate degree unless the upper division hours are in excess of 18 hours. If necessary, a substitute course is designated. Each candidate must complete a minimum of 30 hours of residence at Regis University subsequent to completion of the previously earned degree.

  If the previous degree is from Regis University, the same stipulations apply, including the requirement of 30 additional hours of residency at Regis University.

  Additional Major

  Students who have already received a baccalaureate degree from Regis University and wish to complete an additional major may be readmitted for that purpose. The student must complete all requirements for the additional major. Major requirements formerly completed for a baccalaureate degree from Regis University cannot be double counted to meet the required number of upper division hours of an additional major, unless the upper division hours in the previously earned major exceed 18 semester hours. Upon completion of the major, the student is awarded a certificate of completion of an additional major. The student’s permanent academic record indicates that requirements for the second major have been met.

  Undergraduate Academic Certificate Requirements

  Undergraduate Academic Certificates requires that students meet the following obligations in addition to a minimum of 12 specified semester hours:

  A grade of “C-” or higher is required for all certificate courses. Grades lower than a “C-” do not meet any requirement of the Certificate Program under any circumstance.

  Six (6) semester hours of credit may be transferred upon entrance to the Certificate Program, provided the course(s) meet(s) transfer credit policies/equivalencies.

  Refer to the appropriate college/school for academic certificates available and for specific certificate requirements.

  Graduate Degree Requirements

  In addition to the completion of specific degree requirements, the following are also required of each master’s degree candidate:

  • Completion of a minimum of 30 semester hours of 600-level or 700-level academic coursework in which the master’s degree candidate has earned a minimum cumulative Regis University grade point average of 3.000.
  • All master’s degree students must complete all degree requirements within four years (48 months). Some Regis University degree programs may have more restrictive time limits on degree completion.
  • All master’s degree students are required to complete a minimum of 80% of the total semester hours required for a master’s degree (600-level or 700-level coursework) at Regis University.
  • No course in which the candidate earned less than a grade of “C” (e.g., “C-”) is acceptable credit for fulfillment of master’s degree requirements. However, the minimal acceptable grade for coursework may be higher depending upon the program. Students should refer to the appropriate program or department section of this Catalog for specific grade requirement information.
  • If a “C” grade is acceptable for courses required for the master’s degree, a maximum of two courses with a grade of “C” may count toward graduation requirements.
  • Of the total semester hours required for a master’s degree at Regis University, no more than 20% of the total semester hours required may include transfer coursework or coursework included in a previously earned master’s degree from a transfer institution or from Regis University. Additionally, this coursework must fulfill specific course requirements for the master’s degree.
  • The successful completion of a Master’s Project, Master’s Thesis or equivalent and/or written or oral comprehensive exams may be required by the master’s degree program.

  Concurrent Master's Degree

  To earn and be awarded two Master’s degrees from Regis University within the same semester, all requirements for both degrees must be met (including prerequisite courses).

  The student must meet all admissions requirements for each degree, be accepted as a student in each degree, and assigned an appropriate advisor for each degree. The student will select one degree as the primary academic intent and the other degree as a secondary academic intent.

  Each program’s requirements must be satisfied with distinct courses. A capstone must be completed for each degree.

  For graduation requirements, a student submits two separate graduation applications, one for each degree to be awarded. Two diplomas will be issued. Each diploma will be issued separately.

  Students must maintain a minimum cumulative grade point average of 3.000 in each program. Failure to do so will result in probation/suspension. The academic transcript will not separate out coursework for degrees, but both degrees will be posted when they are awarded. Students may apply a maximum of two courses with a grade of “C” to each degree. Individual programs may have more restrictive requirements. Students will have six years to complete both degrees.

  Graduate Academic Certificate Requirements

  An Academic Certificate requires that students meet the following requirements in addition to a minimum of 12 specified graduate semester hours:

  • Candidates must maintain a cumulative grade point average of 3.000 or better in graduate level courses throughout the Certificate Program.
  • A grade of “C” or higher is required for all certificate requirements. Grades lower than a “C” do not meet any requirement of the Certificate Program under any circumstance (i.e., a grade of “C-” is unacceptable).
  • Any course required to complete one certificate may not be used toward fulfillment of requirements for another certificate.
  • All semester hours required must be earned through Regis University.
  • Graduate transfer credit is not accepted into the Graduate Certificate Program.

  Refer to the appropriate school/program for academic certificates available and for specific completion requirements.

  Doctoral Degree Requirements

  Refer to the appropriate program or department section of the catalog for graduation requirement information. Doctoral degree students must complete all degree requirements within six years (72 months) from the start of the Degree Plan.

  Graduation Procedures

  Application

  The Application for Graduation form must be submitted to the Office of the Registrar before eligibility for graduation can be evaluated. Specific application deadlines and the Application for Graduation form are available online at www.regis.edu/registrar. A $50.00 Graduation Application fee is required.

  Regis College: The Application for Graduation form is required at least one semester prior to the semester in which the student expects to complete graduation requirements or, for undergraduate students, after 92 semester hours have been completed.

  A Regis University cumulative grade point average of 2.000 is required for undergraduates to apply for graduation. A Regis University cumulative grade point average of 3.000 is required for graduate students to apply for graduation. Failing to apply by the deadline or falling below the required cumulative grade point average may delay graduation to a subsequent semester.

  Degree Award/Transcript Posting

  Students graduate within the semester that all requirements are met and documentation of such is received by the appropriate college. Incomplete grades, late application for graduation, late receipt of transcripts of transfer credit, or late processing of Waiver Substitution forms will result in the degree being awarded in a subsequent semester (the degree is awarded in the semester in which all documentation is received/approved). Regis reserves the right to deny or revoke a degree or other academic credential if obtained by misrepresentation, fraud, mistake, or error.

  Degree awards are posted to the Regis University transcript once all documentation of completion is received by the Office of the Registrar from the appropriate college.

  Once a degree is awarded, the Repeat Grade Improvement Option or the Change of Grade Option is no longer available for that educational intent.

  Graduation Honors

  Undergraduate students who have earned 120 or more credit hours and who have completed all requirements for graduation are eligible for graduation honors.

  Undergraduate program students who have completed 60 regular graded semester hours of Regis University coursework are awarded graduation honors according to the following cumulative grade point average standards:

  Graduation Honors

  Honor	GPA
  Summa Cum Laude	3.900 - 4.000
  Magna Cum Laude	3.700 - 3.899
  Cum Laude	3.500 - 3.699

  Undergraduate program students who have completed between 30 and 59 regular graded semester hours of Regis University coursework are awarded academic honors according to the following cumulative grade point average standards:

  Graduation Honors

  Honor	GPA
  Summa Cum Laude	3.950 - 4.000
  Magna Cum Laude	3.850 - 3.949
  Cum Laude	3.750 - 3.849

  Graduate students who have completed masters or doctoral degree requirements with a cumulative grade point average of 3.850 or better for 600-level or 700-level courses are awarded graduate honors.

  Graduation honors are reflected on the academic transcript when the degree is posted.

  Note: Since graduation honors are based on grade point average, regular graded semester hours and graduation honors are determined only by coursework that earns grade points. (See University-Wide Course Grading System in this section of this Catalog for a listing of grades that earn grade points.)

  Attendance at Commencement Ceremonies

  Attendance at commencement ceremonies is encouraged. The Office of the Registrar is notified of the student’s intent to participate in commencement through the Application for Graduation form. Undergraduate students are permitted to march in commencement if they are within 15 semester hours of completing their degree requirements.

  Regis College: undergraduate students are allowed to march in commencement if they are within 12 semester hours of completing their degree requirements.

  Graduate students are permitted to march in commencement if they are within six semester hours of completing their degree requirements. Graduates are listed in the commencement program for the commencement in which they march.

  Diplomas

  Diplomas are mailed to the student upon confirmation of the completion of all degree requirements. Diplomas are not released if any financial obligation to Regis University exists.

  Regis University Graduation Rates

  Questions related to graduation/completion rates should be directed to:

  University Analytics and Reporting
  Phone: 303-964-5802
  Fax: 303-964-5528
  E-mail: uar@regis.edu

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